We’re looking for a highly organized, enthusiastic, and proactive Workplace Experience Coordinator to help make our employee experience exceptional—from onboarding and office logistics to supporting people processes and company events. You’ll be the connective tissue that ensures our headquarters and team operate with clarity, efficiency, and care.

Key Responsibilities

People Operations Support

• Coordinate onboarding and offboarding logistics (equipment, orientation schedules, system access).
• Maintain and update employee records in HR systems with accuracy and confidentiality.
• Assist with light recruiting coordination (e.g., scheduling interviews, managing candidate communications).
• Serve as a liaison for basic employee requests (e.g., benefits FAQs, handbook access, policy reminders).

Workplace & Office Operations

• Own the creation, publishing, and upkeep of centralized planning documents for major company events (e.g., offsites, retreats, all-hands), ensuring agendas, logistics, catering, attendee information, and action items are organized, clearly communicated, and accessible to leadership and stakeholders.
• Lead daily preparation and reset of all HQ meeting spaces (e.g., Boardroom, huddle rooms, conference rooms), ensuring room layouts, seating, and A/V technology match the day’s schedule and are restored to default afterward.
• Maintain kitchen and communal areas to company standards, including frequent restocking, light cleanup, and proactive maintenance. Ownership of these spaces demonstrates care for the team and attention to the details that matter.
• Interface with building management and vendors to ensure a safe, clean, and well-maintained office environment.
• Set up workstations and coordinate seating arrangements for new hires and team moves.
• Proactively manage office supply inventory—including reordering and restocking—to support daily employee needs.
• Coordinate outbound and inbound shipments, including employee laptop logistics and occasional drop-offs/pick-ups at FedEx, UPS, or similar locations.

General Administration

• Prepare and circulate employee, contractor, and vendor agreements for signature, ensuring absolute accuracy in recipient, content, and version control. Attention to detail is critical—misrouted or incorrect documentation poses legal and reputational risk.
• Maintain internal documentation and templates for people processes.
• Track and reorder employee SWAG and onboarding kits.

Qualifications

• 2–4 years of experience in office coordination, people operations, or a similar role; preferably at a startup.
• Meticulous attention to detail and strong organizational skills.
• A proactive mindset with the ability to anticipate needs and solve problems independently.
• Discretion with sensitive employee information.
• Comfort juggling many responsibilities and adapting in a fast-moving startup environment.